CRICOS Providers
Managing education agent updates, offers and CoE admin across intakes.
.03. Business Integration
Custom AI Solutions
Purpose-built agents for the parts of your organisation no general tool understands. RPL, education agents, CRICOS, compliance evidence.
Who this is for
Built for Teams Buried in Manual Work.
RPL-Heavy Providers
Collecting evidence packs and chasing incomplete ones before they reach an assessor.
Finance and Operations
Working a long overdue list exported from the student system into Excel.
Multi-Campus Groups
Running one process across every campus, with room for local exceptions.
What We Do
Some work is specific to how your organisation runs, and a general AI tool won’t understand it. We build a focused agent for that one job. It sits beside your student management system and hands every decision back to your staff.
- RPL evidence. Evidence packs collected and checked for completeness, incomplete packs followed up, and a clean handover to the assessor. The assessor still makes every judgement.
- Education agents and CRICOS admin. Agent updates, offer and CoE admin tracked and prepared, with progress flags raised for staff.
- Fee follow-up. A daily queue that shows who to contact first and why. Payment plans, partials and same-day payments are checked before anyone is contacted, and every message is approved before it goes.
- Compliance evidence. The documents and records your team needs, gathered and organised. The compliance call stays with your people.
What Stays with Your Team
Assessment outcomes, fee decisions, visa and CRICOS advice, and anything that commits the RTO. Jidoka prepares. People decide.
Other solutions
Explore the Rest.
AI Readiness Assessment
AI Consulting & Strategy
Find out where AI belongs in your RTO, what it must never touch, and which job to automate first.
Learn more Enrolment & Student AdminAI Process Automation
The admin that fills an RTO week. Enquiries answered, USIs and evidence chased, intakes and assessments reminded, pipeline reported.
Learn moreDo we have to replace our student management system?
No. Your student management system stays the record, and we do not migrate anything out of it. Jidoka sits beside it, reading course, student, fee and document status so it can flag and prepare work accurately. Writing anything back is a separate decision you switch on deliberately. By default, access is read-only.
Is this replacing our admin or admissions team?
No. It takes the repetitive half of the job: working out who needs attention, preparing the follow-up, chasing documents, pulling the weekly numbers. Your team keeps the conversations, the judgement calls and the difficult cases. The aim is that staff spend more time on the work they were hired for.
Is our student data safe?
It stays in the systems you already run. Nothing moves somewhere you have not approved, and nothing is copied into a place you cannot see or get back. We connect only where you say so, read-only by default, and only to the fields a job needs. Your data is not used to train a general model, and we never put student records into consumer chat tools. If you stop, your records are untouched.
Are we allowed to use AI in an RTO?
Yes, with proper governance. ASQA's principles for responsible AI in VET are about how you use it: strong governance, human oversight, secure information, equity, and fit with the training product. We build to that shape by default, which is why student-affecting decisions always stay with your people. We are not a compliance product and we do not certify anything. Your RTO remains responsible for its obligations.
How do we start, and what does it cost?
Start with a 30-minute discovery call about one process, usually enquiries, enrolment files or fee follow-up. Whatever you decide afterwards, you'll leave with the bottleneck named, a clear fix and the first step. If AI is the wrong answer for that process, we'll say so. If it's right, we scope one pilot so you can see it working before it goes near the rest of your operation. Price depends on scope, and you get it in writing on one page before anything is built.
Less Admin. Fewer Students Slipping. Staff in Control.
Book a 30-minute discovery call. We'll map one process with you and find where it leaks. Whatever you decide, you'll leave with a clear fix for your biggest admin bottleneck and the first step to get there.
You'll talk to Zari or Sam. No sales team.
